Events Assistant (Marketing & Fundraising)

Reporting to:                    Events Manager

Location:                          Head office

Terms:                            c.£22k per annum Depending on skills and experience. 

Job purpose:                   To assist The Events Manager in the delivery of the Perennial Events Programme based at Perennial’s Head Office

Key relationships:           Staff and volunteers throughout the charity; members of the general public, customers and supporters.

Closing Date:                       5th September 2022

Interview Date:                   12th September 2022

 

 

About the role

This is a fantastic opportunity to work for a highly respected and relevant organisation flushed with success following the people’s choice award at RHS Chelsea.

You would be joining the Marketing & Fundraising team which has grown substantially over the last few years, significantly increasing awareness and dramatically increasing income. With a refreshed strategy, the charity is investing in increasing this further.

Our vision is to reach everyone working in horticulture who needs our help.

This exciting role will see you working on many diverse projects from sporting events and garden tours to parties and formal dinners. We need someone to join our passionate team who is focused on great customer service and stewardship and whose excellent skills in organisation and time management will ensure the smooth running and timely delivery of a full, exciting programme.

 

Key Tasks:

 

  1. Support the Events Manager on the management and delivery of events including Party for Perennial (networking event), Festival Dinner (black tie dinner), Special Events (exclusive garden tours), Perennial’s Annual Event with AGM and helping the Major Donor Manager to organise Legacy and Fellows Events
  2. Manage communications/mailings to guests, participants and volunteers and dealing with any new enquiries
  3. Log data and communications accurately across all events on our CRM database, ThankQ
  4. Use the Gamma system to set up events to log guest names and other information against sales
  5. Undertake various clerical and administrative tasks as requested. e.g., mailings, research, phone/email queries
  6. Keep the Events equipment in order
  7. Attend events and activities when required, including some weekends and evenings
  8. Act within Perennial’s policies including but not limited to Health & Safety and Equal Opportunities
  9. Undertake other work from time to time, including in support of other departments, consistent with the nature of the role

 

Note:

It is anticipated that the tasks and responsibilities will be unpredictable and varied. Staff are therefore expected to work flexibly when the occasion arises and should be aware that sometimes tasks not specifically covered in their job description have to be undertaken. Evening and weekend will be required as part of this role. (Time off in lieu will be given.)

 

Person Specification:

 Skills

  1. Proven experience of managing large workload and prioritising tasks
  2. Proven experience in administration and organisational skills
  3. Ability to organise own time effectively
  4. Excellent communication skills
  5. Experience of dealing with the general public in a responsive and friendly manner
  6. High level of attention to detail
  7. Experience of working with the ThankQ CRM database and of working in an event or fundraising role is desired, but not essential

 

Character/Personality

  1. Reliable and thorough approach to work
  2. Good communicator including verbal, written and face to face
  3. The ability to work well with staff and volunteers as part of a team but also on your own initiative

 

Circumstances

  1. Flexible attitude to work, ready to work long hours on occasion
  2. Full driving licence
  3. Able to travel to UK-wide destinations on occasion, possibly overnight stays
  4. Happy to work outside 9-5 hours, including some late nights

 

Key terms and conditions

Full information on terms and conditions are contained within Perennial Policies and Procedures. Enquiries on specific matters are welcomed – the following are the key issues:

 

Hours of work:                 9-5pm, Monday to Friday with 1 hour unpaid for lunch

Holidays:                          25 days per annum plus bank holidays (with increases for long service)

Pension:                           Perennial operates an auto-enrolment pension scheme and will match employee contributions up to the statutory amount. Details of the scheme will be available following a formal offer of employment.

Other:                               Sick Pay, Death in Service Benefit (3x salary). Perennial has a number of well-established family friendly policies, including ‘buying’ extra (unpaid) leave, time off for dependents, variations to normal working hours. Further details on request.

General Considerations: All Perennial jobs are subject to a probationary period (6 months) and periodic review.

Smoking:                          In the interests of Health and Safety, Perennial operates a non-smoking policy on its premises and expects staff not to smoke in company vehicles.

 

Applications close on 5 September 2022. Interviews will be held on 12 September 2022.

Download an application form, complete and return it using the details at the top of the form, by 5th September 2022 to be considered for this role. 

Further Enquiries: If when you have read this application pack you have further queries, please contact Chris Crooker: ccrooker@perennial.org.uk, for an informal chat

 

This job may close early if sufficient applications are received.